Director of Finance and Administration, Rwanda

By | September 1, 2018

Director of Finance and Administration, Rwanda

Director of Finance and Administration – CDC Rwanda

Req ID: 5338

Location: Global

# of Openings: 1

Shift:

FT/PT: Full time

Employment Type: Regular

Salary Schedule:

Job Notes: Description

Director of Finance and Administration – CDC Rwanda

Job Description

Languages: Fluent in English, French

Summary

This position provides oversight to and assumes responsibility for all finance and administrative work led by Heartland Alliance International (HAI), including finance and budget, administration, transport, IT communications and compliance with local laws and contractual obligations. The general purpose of the job is to ensure quality services through effective financial management and policy compliance. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below. This position reports directly to the Chief-of-Party.

Essential Duties and Responsibilities

Finance (60%)

  • Ensure the achievement of financial expectations/requirements from multi-lateral donors, including preparing reports and audit documentation;
  • Responsible for timely and accurate financial statements and bank reconciliations;
  • Ensure that all financial documents requested by HAI Headquarters in Chicago are delivered in a timely manner;
  • Responsible for final review and submission of monthly expense reports and financial projections to ensure staff operations are adequately funded;
  • Ensure all proper control procedures are implemented;
  • Ensure audit recommendations have been implemented;
  • Work closely with Financial and Accounting Services (FAS) to develop financial controls and processes/procedures and ensure correct implementation in the field offices;
  • Oversee compliance of all purchases and procurement carried out by international programs staff;
  • Ensure all expenses are reasonable and allocable, and conform to HAI Accounting principles and guidelines;
  • Be responsible for proper documentation of all financial and bank transactions and maintain records that are audit-ready;
  • Act as key member of HAI by contributing to overall strategy and providing financial information to ensure well-informed decisions are made;
  • Train subrecipients and partners in basic financial management procedures and manage financial reports from partners.
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Administration and Human Resources (30%)

  • Prepare all expatriate and national staff and employment and consultancy contracts, in accordance with national law and HAI regulations;
  • Ensure compliance with local labor, immigration regulations and other matters (e.g. registration, taxation, severance);
  • Lead the performance evaluations of finance and administration staff;
  • Ensure staff have and are using an active and functional work email account;
  • Ensure adequate and proper documentation of all personnel files;
  • Maintain oversight of staff rotations, recording personnel leave and absences;
  • Establish and maintain a harmonious working environment, seeking to strengthen team building by encouraging active participation and interaction at all levels.

Logistics (10%)